Business Operations Coordinator
Company: PARADORN, LLC
Location: White Plains, Maryland
Department: Business Operations
Position Type: Full-Time or Part-Time, On-Site
Pay Range: $15 – $28 per hour, based on experience and demonstrated capability
Benefits: Eligible employees may receive health insurance with employer contribution, sick leave, PTO, retirement plan with employer match, and other benefits in accordance with company policy. Benefits may vary based on full-time or part-time status.
Role Overview
PARADORN is seeking a Business Operations Coordinator to support the day-to-day business and operational functions behind our manufacturing work.
This role supports invoicing, estimate preparation, project coordination, vendor communication, material sourcing, document organization, and research. The right person is organized, detail-oriented, proactive, and able to help keep information moving so the business can execute well.
This is a strong fit for someone who enjoys creating order, following through on details, communicating clearly, and supporting a small team where every task matters.
What You’ll Do
Assist with estimate preparation by gathering information, organizing details, and supporting quote documentation.
Help track project status, deadlines, customer requirements, open tasks, and follow-up items.
Research materials, suppliers, lead times, pricing, and purchasing options.
Coordinate with vendors to request quotes, confirm availability, follow up on orders, and track delivery timelines.
Maintain organized records, folders, spreadsheets, checklists, and project documentation.
Support purchase order, bill, receipt, and vendor document organization.
Help prepare customer-facing and internal documents as needed.
Support scheduling, task tracking, and communication between business and shop operations.
Research business, operational, vendor, customer, compliance, or project-related topics as assigned.
Identify small process improvements that help the business stay organized and execute consistently.
Support invoice preparation, invoice tracking, and basic accounts receivable follow-up.
Communicate clearly when information is missing, delayed, unclear, or at risk.
Follow company policies related to confidentiality, controlled information, documentation, and quality.
What We’re Looking For
Strong organization and follow-through.
Attention to detail and ability to work carefully with numbers, documents, and deadlines.
Clear written and verbal communication.
Ability to manage multiple small tasks without losing track of details.
Comfort using email, spreadsheets, documents, and basic business software.
Willingness to ask questions, take feedback, and learn how the business operates.
Ability to research, compare options, and summarize findings clearly.
Professionalism when communicating with vendors, customers, and team members.
Trustworthiness and discretion with business, customer, financial, and controlled information.
Interest in supporting a growing American manufacturing company.
Required Experience
High school diploma or equivalent.
Experience with administrative, operations, business, finance, customer service, project coordination, purchasing, or similar support work.
Ability to use basic office software such as email, spreadsheets, word processing, and shared file systems.
Ability to organize information clearly and accurately.
Ability to communicate professionally by email and phone.
Ability to work on-site in White Plains, Maryland.
Ability to work independently on assigned tasks while knowing when to ask for clarification.
Preferred Experience
Experience in a small business, manufacturing, engineering, construction, trade, or technical environment.
Experience with invoicing, estimating, purchasing, vendor coordination, or project tracking.
Experience with QuickBooks Online, Gusto, Google Workspace, Microsoft Office, or similar business systems.
Experience building or maintaining spreadsheets, trackers, checklists, or standard operating procedures.
Interest in finance, operations, entrepreneurship, manufacturing, or project management.
Additional Eligibility Requirements
Must be authorized to work in the United States.
Must be a U.S. Citizen where required by customer, contractual, or regulatory obligations.
Must be able to work on-site in White Plains, Maryland.
Must be able to comply with company policies related to confidentiality, controlled information, documentation, safety, and quality.
Background check and drug screening are required as a condition of employment, subject to applicable law.
Schedule, Pay & Benefits
This position may be full-time or part-time depending on candidate fit and business needs. Typical work hours are Monday through Friday, generally during standard daytime business hours. Specific schedule will be determined at the time of hire.
Overtime may be available or required based on workload, schedule commitments, and business needs. Nonexempt employees are eligible for overtime in accordance with applicable law and company policy.
Pay is based on experience, demonstrated capability, and business needs, and is reviewed annually.
Eligible employees may receive health insurance with employer contribution, sick leave, PTO, retirement plan with employer match, and other benefits in accordance with company policy. Benefits may vary based on full-time or part-time status.
Work Environment & Physical Requirements
This position primarily operates in an office environment within a manufacturing facility. The employee may occasionally enter the shop area and may be exposed to normal manufacturing conditions, including moderate noise levels, moving equipment, tools, materials, and PPE requirements.
While performing the duties of this job, the employee may be required to sit, stand, walk, use a computer, communicate by phone and email, handle documents, and occasionally lift or carry office supplies, packages, or materials up to 25 lbs. with or without reasonable accommodation.
Travel
Travel is not expected for this position, except for limited local travel that may occasionally be required for errands, vendor coordination, training, or business needs. Overnight travel is not expected.
Interview Process
Qualified candidates may be invited to participate in an initial conversation, in-person interview, and/or practical skills exercise. The practical portion may include organizing information, reviewing a sample invoice or estimate, summarizing vendor research, drafting an email, or completing a basic spreadsheet task.
Equal Employment Opportunity Statement
PARADORN, LLC is an equal opportunity employer. Employment decisions are based on qualifications, merit, business needs, and job-related requirements. PARADORN does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
How to Apply
Interested candidates should apply directly (https://jobs.gusto.com/postings/paradorn-business-operations-coordinator-199eb88f-91b8-4f47-9801-faf5978499dd). Applications are managed through Gusto so we can keep the hiring process organized and consistent. If you have any questions about the role or application process, please contact us at contact@paradorn.us
